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Top 3 Reasons You Should Be E-mail Archiving

While social media continues to dominate headlines and catch all the buzz, email is still the more popular method of internet communication. In fact, more than a quarter of each worker’s day is taken up by reading and responding to e-mail. In a normal 8-hour work period the average employee spends 13 hours reading and responding to email.  That is 2.6 hrs per day or 650 hours a year spent working with email.  Add that to the fact that up to 75% of a company’s intellectual property exists only within email and you can start to understand why email archiving and searching solutions are a must for any business.

WHAT IS EMAIL ARCHIVING?

Simply put, email archiving is the act of storing and making searchable all email to/from an individual, so that it can be accessed quickly at a later date. KartHost™ has partnered with Sonian, an early innovator in cloud-based email archiving solutions. Cloud archiving creates a “vault”, or a secure storage space on the cloud (i.e. the internet), for all inbound and outbound emails routed through a company’s (or individual’s) server via a secure channel. This archive then allows for unlimited storage, saves every message, and makes every message searchable without any maintenance from you.

CloudArchivingSimpleDiagram

TOP 3 REASONS TO ARCHIVE

1. Legal & Regulatory – In case of a lawsuit, business investigation, or audit, organizations must be able to retrieve relevant messages, and there is no statute of limitations on how far back the search will need to go. Restoring this data without an archiving system in place can be very costly. Regulations in the government, healthcare and financial segments require there is an email archiving system in place.

2. Data Preservation and Storage Management – Over 205 billion emails are sent each day and that number is continuing to rise. An archiving solution allows these messages to be stored off your internal servers, freeing up space, allowing server performance to be maintained and decreasing the risk of loss.

3. Search Capability – Email archiving allows every message (and attachment) to be saved, indexed and searchable. With Sonian this data is accessible within a matter of seconds.

Want to Inquire about adding Archiving to your KloudEmail Service? send an email to Archiving@KartHost.com.

To see why 19,000 customers in over 40 countries, including Amazon and IBM, trust Sonian with their email archiving, be sure to check out their website and success stories!


Remember what’s after the “@” really does matter – to your current and future clients, to your business and to your brand. Click Here to compare our KloudEmail plans and pricing.


 

 

 

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Roy Randolph

Co-Founder and COO of KartHost LLC, KartHost founded in 2000 Retired Commercial Airline Captain

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